Jobsite Secretary

Company: Weitz
Location: Leesburg
Posted on: May 9, 2022

Job Description:

Our global construction group is comprised of Orascom Construction subsidiaries, The Weitz Company, Contrack Watts Inc., and Watts Constructors. Collectively, we specialize in Commercial, Federal, and Industrial construction projects with a best-in-class Supply Chain segment. We have forged our reputation by constantly seeking new construction innovations and technology that provide our clients and employees with predictable, reliable, and collaborative services. Our commitment to delivering a top quality product has resulted in long-standing customer relationships and recognition by industry rankings as one of the top contractors in the United States.

We view employees as our most valuable asset, and the key to our success. That's why we provide team members a career (not just a job), supported by learning and development opportunities, and a positive, collaborative work environment. We offer the resources of a large company, while preserving our small company feel. Employees are encouraged to work hard, have fun and build strong relationships along the way! Community involvement, diversity and inclusion, and employee empowerment are central to our Company's culture.

What We Offer:

* Competitive Pay
* Rewarding Bonus Program
* Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings
* Employer-Paid Short and Long Term Disability Programs
* Employer-Paid Life Insurance
* Generous Paid Time Off Provisions
* 401K Retirement Savings Plan With Company Match
* Tuition Reimbursement
* Fully Paid Parental Leave
* Voluntary Products including: Pet Insurance, Critical Illness Insurance and Accident Insurance
* Corporate Wellness Program with Wellness Time Off and Rewards

The Weitz Company is seeking a Jobsite Secretary to be located on mission critical projects.

The Jobsite Secretary interfaces with the office and field personnel to ensure all paperwork is accomplished in a timely and accurate fashion. This position receives visitors and answers incoming phone calls. The Jobsite Secretary typically reports to the Project Superintendent or Project Manager.

What You'll Do:

* Greet and assist visitors to the site, including owner customers (or potential customers), vendors, delivery personnel, subcontractors, and salespeople in a friendly and professional manner. Assist each visitor expeditiously.
* On a daily basis, receive, sort, read, and distribute mail expeditiously. Prepare all outgoing mail including envelopes, letters of transmittal, and overnight packages.
* Receive, date, and log all drawings and transmittals.
* Type correspondence, weekly job meeting minutes, and reports for all team members
* Maintain accurate and comprehensive job files in a neat and orderly fashion.


* Coordinate with the superintendent the completion of daily reports, equipment reports, and schedule updates.
* Support all team members in performance of their assigned safety responsibilities.


* Assemble receiving tickets for all site deliveries and submit to the main office weekly.


* Assign job number, work package, and cost codes to accounting documents prior to processing payment.
* Communicate with vendors on matters related to payment or lien waiver discrepancies.
* Maintain jobsite time logs and convert them to employee time sheets upon completion of each pay period.
* Cross-check all cost codes used against existing codes; flag and resolve any incorrect codes.
* Report equipment usage in a timely manner.


* Obtain labor quantities from the field staff and submit weekly.
* Aid in the tracking of purchases, job accounts, and the cost coding of all job invoices.
* Perform other duties as assigned.



What We're Looking For:

* Education: A high school diploma is necessary for this position; college coursework is helpful.


* Experience: Must possess two years of experience.


* Skills: Independent judgement, excellent organizational skills, and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. A qualified candidate will possess excellent public relations skills and be able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential. Being able to recognize frequent callers both on the telephone and in person is important.
* Technology: Knowledge of Microsoft Office applications is necessary, as are good typing and general office skills.



Visa sponsorship is not available for this position at this time.

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails.

The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable.

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Keywords: Weitz, Leesburg , Jobsite Secretary, Other , Leesburg, Virginia