Human Resources Coordinator Washington, DC
Company: Akin Gump Strauss Hauer & Feld LLP
Location: Washington
Posted on: June 1, 2025
Job Description:
Location: Washington, DC
Schedule: 9:00 AM to 5:30 PM
FLSA: Exempt
Position Type: Full-Time/RegularAkin Gump Strauss Hauer & Feld LLP
is a leading international law firm with more than 900 lawyers in
offices throughout the United States, Europe, Asia and the Middle
East. We are currently seeking a Human Resources Coordinator
reporting to the Human Resources Manager.
The role will reside in the Washington, DC office with hybrid work
capabilities and will be responsible for supporting the smooth
execution of HR operations, processes and initiatives in the firm's
Washington and Philadelphia offices. The HR Coordinator is
responsible for supporting various HR functions, including
recruitment, employee relations, compliance, performance management
and benefits administration. The HR Coordinator performs all
responsibilities with a commitment to providing superior service to
the firm's lawyers, efficient and effective departmental
operations, and an atmosphere of teamwork and continuous
improvement.Above all, the Human Resources Coordinator must fulfill
the needs of the office in a manner which is consistent with the
Firm's Core Values.Key responsibilities of this position
include:General HR Administration and Project Support
- Maintain and update employee records in the HRIS (Workday) and
other applications, ensuring accuracy and confidentiality.
- Prepare and process various HR documents, including employment
verification, status changes and termination paperwork.
- Manage busy email in-box, responding to employee questions
concerning benefits, policies, payroll, HR systems, etc.
- Ensure compliance with Federal, state, and local employment
regulations (in Washington and Philadelphia offices).
- Prepare various reports and Excel spreadsheets and as
necessary.
- Support regular audit of HR files and documents.
- Coordinate the firm's exit procedures for departing personnel,
including conducting exit interviews and ensuring compliance with
all firm and office procedures.
- Respond to and oversee workers' compensation claims for the
Washington and Philadelphia offices, in consultation with HR
Manager and Firm HR personnel.
- Contribute to the continuous improvement of HR processes and
systems to increase efficiency.
- Remain current in industry trends in Human Resources and the
legal profession.
- Participate in the implementation of projects that increase the
value of Human Resourcesservices to business services employees and
the firm.
- Coordinate annual HR events such as biometric screenings,
vaccination clinics, other wellness events, Staff Appreciation Day,
and Years of Service celebration.
- Support Summer internship program for business services
employees.Business Services Recruiting, Onboarding and Integration
- Assist with business services recruiting efforts for the
Washington and Philadelphia offices, working closely with the
Business Services Recruiting team to ensure consistent practices
and legal compliance.
- Assist managers in creating and updating position descriptions
and requisition forms for open positions.
- Assist with business services recruiting efforts for respective
office(s), working closely with the Business Services Recruiting
team to ensure consistent practices and legal compliance.
- Participate in interviews for open business services
positions.
- Work closely with the Sr. Human Resources Manager, Business
Services Recruiters and hiring managers to develop competitive and
fair offers.Assist with offer letters, communication with
candidates and other hiring-related processes.
- Assist with coordination and delivery of staff onboarding and
integration for new hires following standard firm procedures.
- Conduct new hire orientations as needed.Employee Relations and
Performance Assessment
- Take proactive steps to ensure the strongest and most engaged
workforce possible, including communicating effectively with
lawyers and department management, and developing creative
solutions to provide excellent service to the firm's lawyers.
- Serve as first point of contact for employee relations matters.
Draft performance development plans for review by HR Manager.
- Assist in coordination of performance review process.
- Coordinate FMLA, medical and other leaves of absence in
consultation with HR Manager and Firm HR personnel.
- Assist in maintaining a positive work environment by supporting
employee engagement, initiatives and events.
- Support HR team by managing employee development plans and
career progression initiatives.Qualifications (Experience,
Knowledge, Skills & Abilities):
- Bachelor's degree required
- Two to four years of related human resources experience,
preferably in a law firm or other professional services
organization
- Solid working knowledge of MS Office applications including
Word, Outlook, Excel and PowerPoint
- Familiarity with HRIS, databases and reporting applications.
Experience with Workday HRIS preferred
- Familiarity with administration of applicant tracking,
onboarding and learning management systems; Rival and viDesktop
experience a plus
- Excellent interpersonal skills, discretion and tact
- Strong oral and written communication skills
- Commitment to maintain confidentiality of employee, office,
firm and client information and adhering to the Firm's Core
Values
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and adjust to changing
priorities and deadlines in a professional manner
- Ability to work independently and with a team
- Strong work ethic with the willingness and ability to assume
new tasks and responsibilities
- Ability to exercise initiative, independent judgment and common
sense
- Strong service orientation, and an ability to establish and
maintain effective working relationships with users, peers, office
and firm management, and outside business partners
- Commitment to the office and firm professional growth and
development initiativesThe anticipated base salary range for this
position in Washington, DC is $75,000 to $90,000.The actual salary
offered will be based on several factors, including, but not
limited to, relevant education, qualifications, years of relevant
experience, certifications or other professional licenses held,
job-related knowledge and skills, business needs, and the location
from which the work will be performed.Additionally, salary or
hourly wages may be only part of the total compensation package,
which may also include a full range of health and other insurance
benefits, financial and/or other benefits (including 401(k)
eligibility), a discretionary bonus, and various paid time off
benefits.Additional information about benefits and rewards can be
found .Akin Gump Strauss Hauer & Feld LLP participates in E-Verify
for purposes of verifying employment eligibility
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Keywords: Akin Gump Strauss Hauer & Feld LLP, Leesburg , Human Resources Coordinator Washington, DC, Human Resources , Washington, Virginia
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