Property Management Administrative Assistant

Company: NVT Staffing
Location: Baltimore
Posted on: April 3, 2026

Job Description:

Job Description Job Description Hours: Monday – Friday, 7:00 AM – 3:00 PM Job Responsibilities: - Handle calls, emails, and communication with residents, owners, vendors, realtors, and the office professionally and promptly. - Maintain and update resident, owner, and Board profiles, reviewing them annually for accuracy. - Provide excellent service to residents and clients, upholding high standards. - Manage office supplies and purchase items as needed. - Perform administrative tasks: filing, typing, mailing, preparing notices, and handling correspondence. - Distribute new resident welcome packets and manage condo questionnaires. - Process vendor payments accurately and on time. - Stay informed about community amenities, events, and property details; provide directions and information. - Follow front desk procedures, including audits, incident reports, and emergency responses. - Address resident and guest concerns professionally and escalate issues when needed. - Coordinate with maintenance, housekeeping, and other departments to ensure seamless service. - Support the concierge team and promote a positive work environment. - Communicate resident or guest complaints to management for resolution. Skills & Qualifications: - Excellent customer service and communication skills. - Experience in concierge, front desk, or guest services, preferably in upscale residential settings. - Familiar with BuildingLink software and Microsoft Office. - Able to handle multiple tasks in a fast-paced environment. - Professional, organized, and discreet with good judgment. - Strong interpersonal skills and the ability to maintain confidentiality. Company Description https://nvtstaffing.com/job_board_public_detail.php?id=40951 Company Description https://nvtstaffing.com/job_board_public_detail.php?id=40951

Keywords: NVT Staffing, Leesburg , Property Management Administrative Assistant, Administration, Clerical , Baltimore, Virginia