Receptionist
Company: Baldwin Risk Partners
Location: Leesburg
Posted on: May 12, 2022
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Job Description:
Job Description The Ambassador of First Impressions acts as firm
receptionist and mailroom coordinator, creates a positive first
impression on behalf of the Firm, performs job functions with a
high level of confidentiality and directs clients to the proper
person in a professional, accurate, and timely manner.
Qualifications Professional, neat appearance and manner. Friendly,
well organized and enjoys interacting with people. Prior experience
with switchboard management; demonstrated effective telephone
etiquette. AA degree or college experience preferred. Above average
knowledge of appropriate software---Microsoft Operating Systems,
Outlook, Internet Explorer, Word, Excel. Strong planning,
organizational, and follow-up skills. Strong verbal and written
communication skills. Excellent attention to detail. Ability to
handle multiple tasks on an ongoing basis and in a timely manner.
Ability to foster a culture of accountability, integrity, and
respect with interpersonal skills. Ability to create and foster a
trusting and engaging work environment. Demonstrates firm---s
behavioral tenets, exuding behavior that is aligned with corporate
culture. Major Responsibilities Acting as Ambassador of First
Impressions, answers calls within three rings, handling all calls
in a friendly, professional and courteous manner; provides
assistance and information required and connects caller with
desired party. Greets guests entering the office in a professional
manner; escorts/directs them to the appropriate destination or
assists with this. Speaks clearly, uses appropriate grammar and
proper telephone techniques. Handles all incoming faxes, forwarding
them to the appropriate business segment and/or colleague. Handles
all incoming and outgoing mail. Including opening firm mail,
sorting checks for accounting, sorting personally addressed mail,
Receives incoming FedEx packages and routes to appropriate
colleagues or business segments. Also responsible for processing
outgoing FedEx requests, including charging to appropriate business
segment and delivering to FedEx drop-off location or scheduling
pick up if needed. Orders, receives and manages general office
supplies. Orders and maintains supplies for kitchen and breakrooms;
restocks snacks & supplies. Cleans, straightens up and maintains
neat and tidy conference rooms, reception area and mailroom
including all supply storage areas on each floor. Includes stocking
items in production areas and storage closets on all floors. Also
includes filling printers with paper on each floor on a regular
basis. Desk setup for new colleagues including basic office
supplies. General administrative duties and clerical support Look
for opportunities to improve the firm, business segment and
processes. Bring issues and discrepancies to appropriate
leadership. General administrative and clerical support as
requested. Company Description BRP is an award-winning entrepreneur
led and inspired insurance distribution holding company delivering
solutions that give our clients the peace of mind to pursue their
purpose, passion and dreams. Our family of firms--- best-in-class
resources and diverse portfolio of services are innovating the
industry by taking a holistic and tailored approach to insurance,
risk management and employee benefits.
Keywords: Baldwin Risk Partners, Leesburg , Receptionist, Administration, Clerical , Leesburg, Virginia
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